Senior Procurement Specialist

Role Purpose: To assist in the successful delivery of the Group Procurement Savings Strategy by renegotiating an assigned body of suppliers with clear focus on INM’s IT and Digital suppliers and projects.Role responsibilities: Responsibilities will include but not limited toMaintaining INM’s procurement policies and proceduresCarrying out the procurement processManagement and ownership from start to finish of RFIs, RFQs and RFPsSupplier management and evaluations including support in contractual disputesPreparation and negotiation of INM template contractsReview and negotiation of Supplier contractsAchieving Group IT Procurement TargetsMonitoring compliance with the Procurement Policy, highlighting breaches and ensuring these are resolvedReviewing Supplier spend to determine a procurement strategy for each category of spendLiaising with internal stakeholder to fully understand operational requirements and investigate opportunities to streamline existing servicesAdvise the business on opex versus capex opportunitiesSourcing and meeting relevant Suppliers and carrying out successful negotiationsBuilding and maintaining effective relationships with suppliersEnsuring INMs interests are protected in agreements (KPIs, SLAs, Liability, Termination clauses etc.)Ensuring group deals are successfully rolled out to all companies within the groupEnsuring best value suppliers are in placeAssisting the Group Procurement Manager and Director on all area’s relating to ProcurementTracking savings on an ongoing basis for review by the Group Procurement Management TeamAdvising budget holder of savings and ensuring these are reflected in budgetsCarry out and assist in administrative elements related to the role (updating of contracts database, updating of procurement tracker)Daily use of the Group’s PO system ‘eBIS’ to review and accept/reject order requests as is appropriateTo build up and maintain a good level of expertise in the ‘eBIS’ system to assist in reporting to senior management, assist in stakeholder queries about best practice, assist in setting up ofLiaise with IT GDPR / Security teams as appropriate and attend meetings as required as a procurement representative and input into any documentation/procedures from a procurement perspectiveExperience & Qualifications: Relevant Degree and/or Professional qualificationCIPS/IIPMM qualification a distinct advantageMinimum of 8 years experience working in a procurement function – negotiating costs and putting in place contractual T&C’s.Ability to identify and quickly implement financial savings and process improvementPrevious experience in leading successful supplier negotiationsPrevious experience in IT procurement a distinct advantage (licencing requirements, support & maintenance agreements etc.)Previous experience preparing documents, tenders, evaluations and contractsAn appetite for continuous improvement and adding value to the businessMust be detail-oriented, self motivated with ability to work autonomously.Ability to manage a large portfolio of suppliers and maintain a strong working relationship with each supplier in addition to internal stakeholders..Assertiveness and ability to effectively communicate and influence others across the organisation at all levels to ensure compliance with procurement policies and procedures..Excellent analytical and computer (Excel/MS Office) skills. Familiarity with a PO system a distinct advantage.The ability to quickly familiarise themselves with the accounting package to gather info on supplier spend and to run supplier reports.The ability to take direction and work as part of a teamThe ability to work to tight deadlinesThe ability/method to track progress and savings identified.Good risk awareness and the ability to affect the mitigation of riskExperience of working at enterprise level, applying the correct controls, procedures and processes that are expected Skills Technical & Non technicalAbility to prepare Request for QuotationsAbility to prepare Invitation to TendersAbility to successfully negotiate and identify suitable suppliersAbility to put in place contracts, and KPI’s with legal advice as appropriateAbility to track and report on savingsAbility to manager suppliers and track contract performanceAbility to work as part of a team and take direction.Ability to be flexible and adapt quickly to changing requirementsIT Services and Licencing KnowledgeFull clean drivers licence.